Asking reporters to send questions in advance

Working with reporters is easier and more productive when you understand how they work. You can ask reporters to send you questions before an interview. However, please don’t insist they do so, unless you want to sacrifice your opportunities.

Many reporters refuse to send questions in advance. They fear it’ll destroy your spontaneity. Plus, they don’t want to limit the scope of their interviews to those questions. This works to your advantage when they dig deeper into interesting points that you raise during your conversation.

If a reporter declines to provide questions in advance, you can still ask them to expand briefly on the scope of an interview request before you agree to speak.

After all, a topic of “401(k) plans” is too broad to allow you to do any preparation, or even to assess whether you’re a good fit for the reporter’s topic. If you’re an expert on, say, using your 401(k) for real estate investment, it’s fair to ask if that’s on the reporter’s agenda. You might also ask, “Are there statistics or background information that I can find for you?”

 

 

Note: This post was updated in December 2022 and was originally published in 2014.

Your call-to-action choice makes a difference

One change made a big, bad difference in newsletter sign-ups from my website. Read what depressed my subscription numbers so you can avoid a similar fate.

Swapping newsletter for book boxcall to action box

A call-to-action (CTA) box with appealing text and an image boosts clicks by visitors to your website. That’s why my website redesign in 2012 added a CTA in the upper right corner. It invited you to receive a free report, Investment Writing Top Tips, when you subscribe to my e-newsletter.

I swapped that newsletter box for a book box when I launched Financial Blogging: How to Write Powerful Posts that Attract Clients. It wasn’t a carefully thought-out move. Rather, I did it in a panic when I realized as I launched my book that it was hard to find the book on my website. Book call-to-action boxSelling the book was more important than adding newsletter subscribers. Plus, I figured I’d pick up subscribers from the call-to-action in my blog post footer.

Newsletter surprise

I was mildly surprised when my newsletter subscriptions didn’t spike during the month-long virtual book tour, which involved sharing guest posts on 26 blogs during August. Looking back I see that my weekly signups fell to an average of 11. But at the time I was too busy to notice. When I discovered this later, it didn’t square with my idea that the book tour would spur more visits to my website, which would spur more sign-ups.

The big surprise came after my virtual book tour ended. In the week ended Friday, September 13,  I only added 6 new subscribers. Yikes! I can’t remember the last time prior to 2013 when my weekly new subscriber count fell below 10. That’s a scary number.

Trying for a comeback

To make my appeal for new subscribers more prominent in the week of September 16, I added an image of Investment Writing Top Tips to my blog footer. Until then, the footer consisted only of text.

Since then, my new subscriber counts have stayed in the double digits for all but three weeks. They even rose to 32/week when I published a guest post on MarketingProfs. I imagine they might be higher with a CTA box featuring the free e-book that folks receive when they subscribe. As I edit this post in December 2013, I’m averaging 14 new sign-ups/week.

I’m considering adding a second call-to-action box to my website. However, my web guy tells me that the right-hand column of my website is already too crowded. If he says that again, I’ll reconsider a low-key pop-up box that would slide across the bottom of my website and be easy to close. Yes, I know people hate pop-ups but they seem to work.

Or perhaps it’s time to swap my book CTA with the newsletter CTA now that the initial rush of book sales has ended.

Your thoughts?

If you’ve ever grappled with a call-to-action challenge, I’d like to hear from you—especially if you have advice for my newsletter subscriber predicament.

Two quick ways to boost your e-newsletter’s reach

Getting more from your existing e-newsletter is a winning tactic. A friend’s e-newsletter made me think of two simple steps you should take, if you haven’t already acted.

1. Make your e-newsletter viewable as a web page

You want your readers to see your newsletter at its best. But that doesn’t happen when they view email in a text-only format or with images blocked. Here’s what an excerpt of my my newsletter looks like in text format:

sept newsletter text

 

It looks much better with HTML enabled or in webpage format:

sept newsletter in html

 

Constant Contact makes it easy to add a link that folks to click to read your newsletter online. Other e-newsletter programs should offer something similar. You’ll end up with a link that looks something like the image below.

 

“Click to read online” link and social sharing icons

“Click to read online” link and social sharing icons

 

2. Add social sharing buttons

It’s important to make your content easy to share on social media. Why? Because many people prefer to discover content via social media instead of e-newsletter subscriptions. Personally, I’ve cut way back on subscriptions, but I check social media daily.

Your e-newsletter program should make it possible for you to add social sharing buttons to your newsletters. Your readers can simply click to share in their preferred medium.

On a related note, your e-newsletter program should also automate the push of your newsletters to social media. I try to go an extra step by customizing the content of the automated status updates generated by Constant Contact. The words that work as a newsletter title may not make the most compelling status update. Also, when I originally published this post, Constant Contact automatically inserted the hashtag #constantcontact into tweets, which I find annoying.

Your tips?

If you have easy tips for boosting your e-newsletter’s power, please share them. I always enjoy learning from you.

Guest bloggers: 2013 in review

I’m thankful for the knowledgeable and talented professionals who have contributed guest posts to my blog this year.

Here’s a list of guest posts, with links to the bloggers’ websites and Twitter accounts.

Blogging

Communication

Marketing

Writing

 

I also hosted some wonderful guest bloggers last year. See “Guest bloggers: 2012 in review.”

Content marketing: Why the heck am I doing this?

I don’t need a blog or social media to earn my living as a financial writer. Heck, I don’t even need a website. I have friends who earn nice incomes through one-on-one networking and other traditional marketing. I see how I could have achieved something similar. Yet, here I am, spending hours on unpaid content marketing that won’t lead directly to work. This includes a blog, social media outposts (Twitter, Facebook, LinkedIn, Google+ profile and Google+ page), mini e-books, and my book, Financial Blogging: How to Write Powerful Posts That Attract Clients.

Sometimes I wonder why I subject myself to the endless “to do” list that this marketing imposes. There are several reasons.

1. Self-expression that influences people

Writing helps me to process information. I can figure out what I think through the process of writing. This is particularly true of pieces like “Q&A format for articles: Good or bad?” which I wrote to figure out why I dislike Q&As.

However, I wouldn’t write as much as I do if I lacked an audience. I’m pleased that my readers enjoy my writing and say that I help them to improve their writing and marketing. True confession: this boosts my ego. However, I also like to think that I’m contributing to raising the quality of financial communications. I was especially pleased when one person said, “I hope this goes viral,” after reading my guest post, “Seven Ways to Talk Your Financial Execs Out of Jargon and Bad Writing,” which appeared on the MarketingProfs blog.

2. “Water cooler”

As a solopreneur, I don’t have many conversations during a typical business day. Comments on my blog posts and other social media exchanges fill a gap. As an introverted writer, I’m more comfortable mulling over my responses and typing them out instead of talking.

It’s surprising how much of a connection I can feel as a result of online exchanges. There are folks whom I think of as friends whom I have never met in person.

3. Business development

Blogging and social media haven’t delivered tons of business to me. I’ve picked up a few clients here and there.

However, the role of social media is increasing. One new client found me after I retweeted his company’s Twitter feed. He then started following my blog. Although I met another new client at a conference, I discovered that he already knew me through my newsletter and social media activity. Both individuals quickly became clients after we started discussing specific projects. I believe they were pre-sold on me, thanks to my content that they’d discovered online.

Even if clients find me through traditional networking, my blog and social media activity help me. I believe that most prospects will do an online Google search on Susan Weinersearch for my name before hiring me. They’ll find plenty of content as a result of that search.

In addition, I believe that my blog and social media play a greater role in selling Financial Blogging: How to Write Powerful Posts That Attract Clients, when compared with their role in reeling in corporate clients for white papers and articles.

What does this mean for you?

I see two lessons for you:

  • You don’t need to pick up clients directly from blogging or social media for those activities to be worthwhile.
  • You shouldn’t discount the role of social media in sealing a sale, even if prospects find you using other means.

What do you think? Do you agree with my conclusions? I’m interested in your thoughts.

Free and low-cost data visualization tools from an online editor

Data visualization tools were on my mind after hearing Wesley Grubbs, a data visualizer with Pitch Interactive, speak on “Meaningfully Communicating Data with Visualizations” at the CFA Institute’s GIPS conference in Boston on Sept. 19, 2013. Grubbs provided inspiring examples of creativity, but skimped on practical tips. This is why I was delighted to attend “Data visualization on a shoestring” presented by Sharon Machlis, online managing editor, Computerworld, at the ASPBE Boston Boot Camp on Sept. 24, 2013.

If you’re a financial blogger or writer, you’ll find tools that can help to illustrate your content. Machlis’ presentation reviewed practical tools for data visualization. Because she targeted budget-strapped journalists, she focused on free and low-cost tools. She moved from easy-to-use tools to tools that require the ability to write code.

Make Excel charts look better

Machlis suggested tools that can make your Excel charts look better. Chartbuilder sounded like the easiest place to start.

Another option is IBM’s Many Eyes. It is easy to use, said Machlis, but you’ll need to upload your data and make it public, so that’s not likely to appeal to many asset managers or financial advisors.

More data visualization resources

Machlis’ resource list, which I’m sharing with her permission, offers more sophisticated options.

You can also view a version of her complete presentation on “Data visualization on a shoestring.

Top five posts from the third quarter of 2013

In case you missed them, here are top five posts from the Investment Writing blog during the third quarter of 2013.

  1. How I gained 5,000 Twitter followers in 4 years
  2. The Future of Marketing is a Newsroom Mentality ←guest post
  3. Quantitative easing for regular folks: 3 lessons from The New York Times
  4. Rethinking the traditional content process ← guest post
  5. Dear husband, please stop

Guest posts focused on asset management marketing stand out, occupying the number two and number four spots. Thanks go to Jesse Mark of Ignites Distribution Research for his newsroom mentality post and John Refford, marketing technology blogger, for his post about content development.

I found an interesting pattern. One of my personal stories has made the top five list every quarter since I started it in April 2013. “Dear husband, please stop,” is this quarter’s winner. This reinforces my feeling that personal stories can be powerful. I’m lucky my husband doesn’t object to my blogging about him.

Looks matter: Pick your fonts wisely

Even though I’m a word nerd, I believe that their visual appearance matters to how effectively words communicate. The section on fonts in Improve Your Global Business English by Fiona Talbot and Sudakshina Bhattacharjee reminded me of this.

Fonts matter because the right choice of font makes your material easier to read.

Fonts also convey a message. For example, the authors note that “Times New Roman is readable but can seem old-fashioned these days.” That must be why my friendly presentation pro suggested I switch my PowerPoint slides from Times New Roman to Verdana.

To learn more about what your fonts say about you, check out:

What fonts do YOU favor?

If you know what fonts you use in your communications, please comment. If you’re knowledgeable about fonts, I’d like to learn from you.

The Future of Marketing is a Newsroom Mentality

Investment management marketing is taking forms that were inconceivable a decade ago. For a peek at what some fund firms are doing, I’m delighted to share “The Future of Marketing is a Newsroom Mentality,” with the permission of Ignites Distribution Research, where this article is normally behind a paywall. Since this article was originally reported, OppenheimerFunds appears to have discontinued its posting to Forbes BrandVoice.

The Future of Marketing is a Newsroom Mentality
By Jesse Mark, Senior Research Analyst, Ignites Distribution Research

Brand marketing is in a stage of transformation. For more than a decade, it focused on “owned” media, or content in a controlled space like a firm’s website. That’s where a company was able to selectively produce and publish content and make it available to website visitors. But paid and earned media are both emerging as increasingly important.

Paid media has long been synonymous with advertising, paying for media space to promote a company’s products or services. But that’s changed. Fund management firms are increasingly turning to media outlets as a platform to promote their branded content. For example, as reported in Ignites, John Hancock and OppenheimerFunds now write and publish stories on Forbes BrandVoice, a platform that allows companies to pay for space to promote content directly on Forbes (See an example here.) This isn’t traditional advertising. This is high-quality branded content that lets firms use Forbes’ digital audience to connect with readers. Fund firms like Hancock and OppenheimerFunds use Forbes to reach customers through storytelling and financial education – somewhat akin to Hancock having its own “channel” on Forbes.com.

And beyond paid media, fund firms are increasingly looking at earned media. iShares is one of the leaders in the earned media arena. iShares’ content is picked up by the Associated Press and SeekingAlpha, as well as distributed widely on social media. iShares calculated that the reach achieved through content that was newsworthy (and tweet-worthy, etc.) would have cost $12.4 million in traditional advertising spend in 2012 according to Eileen Loustau, global director of digital marketing at iShares/BlackRock. More recent statistics are likely closer to $18 million given the growth of readership.

As branded content is becoming the modus operandi within leading marketing organizations, firms will now need to balance the opportunities of owned media, paid media, and earned media. Many firms outside our industry are already adept at utilizing the power of content. RedBull, the energy drink provider, has created an in-house newsroom labeled RedBull Media House, which produces youth culture-oriented content for the web, social media, film, tablets, print, music, and TV. At RedBull, marketing isn’t a department: it pervades everything the company does. Content creation and dissemination are now one of the firm’s core competencies. The Media House not only creates immense editorial value for RedBull’s brand, but it also strives to be profitable in its own right by syndicating content and selling distribution rights to partners (e.g. the RedBull FlugTag competition is broadcast on television).

We aren’t recommending all firms necessarily build a newsroom. That’s prohibitively expensive and difficult to execute for even the largest firms, and especially for fund firms that lack a media background. But fund management firms can benefit from engaging with clients who increasingly need to be pulled into the conversation with timely, creative, and highly interactive content. In other words, fund firms need to move beyond content marketing to brand journalism and take on a newsroom mentality.

What’s a newsroom mentality? It can take many forms, from the microsites on Forbes BrandVoice to the many fund firms whose staff follow big market developments with real-time tweets and blog posts. At heart, it’s the acknowledgement that editorial talent, the ability to curate content from other thought leaders, and the need to invest in operational support and infrastructure are necessary for the firm to be successful in the realm of owned, paid, and earned media.

The State Farm approach to sales language

Self-congratulatory language doesn’t cut it in today’s marketing. Saying “I’m great” doesn’t make it so. In fact, as Michael Maslansky says in The Language of Trust, using superlatives to describe yourself or your company makes you less believable.

Maslansky’s example of ads saying simply “State Farm is there” instead of “State Farm is the most awesome insurance company ever” made sense to me.

Maslansky says “Plausible messages don’t tell audiences what to think; they focus on the right information…”