Most popular 2011 Investment Writing posts

Google Analytics revealed my most popular blog posts of 2011. Wordle.net created the image of the most popular words in this top 10 post. Enjoy!

  1. Writing resources for equity research analysts–There are some specialized resources for analysts.
  2. My fill-in-the-blanks approach for structuring articles–Bloggers can use this powerful technique to quickly produce a post.
  3. Career strategies for wealth managers without a book of business–My CFA charterholder colleagues contributed valuable advice to this article.
  4. White paper marketing: Walk a fine line–There are three key characteristics of white papers.
  5. Quick check for writers, with an economic commentary example–An easy-to-use technique for checking whether your writing is easy to read.

    Image created using Wordle.com

  6. The 10-postcard approach to financial advisor marketing
  7. Mark Tibergien’s one thing for financial advisors’ business improvement
  8. Best practices for institutional asset manager websites
  9. Financial advisor prescription by Statman evokes strong response
  10. Mind mapping technology for financial advisors

Guest post: “A Magazine Editor’s Top Tips for Improving Advisors’ Writing”

Morningstar is a company that values good writing as well as robust content. So I’m delighted to have Ryun Patterson, managing editor of Morningstar Advisor, as a guest blogger with some great tips to help advisors improve their writing.

A Magazine Editor’s Top Tips for Improving Advisors’ Writing

By Ryun Patterson

As our team assembles Morningstar Advisor magazine every other month, I read and edit lots of investment-related writing. This experience (as with most reading) has given me some strong opinions on what constitutes good finance writing and what is, shall we say, suboptimal. One of Morningstar’s core values is “Investors Come First,” so I’d love to share some tips that advisors can keep in mind when they’re writing for their clients or the general public.

Do: Simplify

Advisors read a lot of technical writing, from white papers to prospectuses. This familiarity can lead to imitation, but unless you’re writing a white paper or prospectus, you should avoid the temptations of jargon and alphabet soup. Yes, it sounds extremely classy (fancy and sophisticated, even) to say that something is “accumulating size,” but it’s really just growing. And the allure of ROAs, ROEs, and ROICs is great, but your writing will be better understood, especially in shorter pieces, if you just spell these abbreviations out. You readers may not thank you for it, but they’ll definitely read the whole article instead of quitting in frustration halfway through.

Don’t: Assume

The ranks of advisors and investors has grown so much in the past couple of decades that investing writers have got to stop making assumptions about their audience. The use of figures of speech that are normally reserved for sports broadcasters is a prime culprit here. Football fans might easily understand “keep your head on a swivel,” but the audience for investment writing has grown to the point that this kind of language can now be a barrier to comprehension rather than a connection formed through a shared interest. This extends to commentary that extends to political and religious references as well; being “politically correct” doesn’t have to be a priority, but readers will lose sight of genuine wisdom if it’s cloaked in a contentious point of view.

Do: Explain

There’s a class of investment words that pose as regular words but pull double-duty in the investment world to describe complex ideas. One example pulled from Morningstar’s writing guide is the word “duration.” Because this word has the temerity to be both noun that regular folks use in everyday conversation AND a noun that represents a measure of interest-rate sensitivity, Morningstar writers and editors always write “duration, a measure of interest-rate sensitivity” on first reference, just to make it clear that this duration is not your standard one. A little bit of thought in this arena goes a long way, as do hyperlinks or referrals to sites like Investopedia or Morningstar.com’s investing classroom.

Don’t: Dumb Down

Advisors writing for their clients or other investors should embrace the chance to be educators. Topics like basic asset allocation are no-brainers for investing professionals, but the key to explaining these isn’t using phrases like “everybody knows that…” or, more extremely, “Only an idiot would…” Instead, use concrete facts and figures to show, rather than tell, your readers why investing basics exist. This kind of communication is the best way to form a resonant, lasting relationship with your readers. Nobody likes to be patronized, and investors that feel like alienated idiots are less likely to ask important questions when it’s time to make important decisions.

Recommended Reading

If you’ve got a day for reading and want to improve your writing, there’s no better book I can recommend than Strunk and White’s The Elements of Style. It’s less than 100 pages long, but it’s as essential for writers as Graham and Dodd’s Security Analysis is for investing professionals. It has never steered me wrong, and it can do a lot for any aspiring writer.

Ryun Patterson is managing editor of Morningstar Advisor magazine, the magazine of investment insights for independent-minded advisors. Advisors can get a free subscription by going to Morningstaradvisor.com and clicking the “Subscribe” link on the upper right-hand side of the page.

How to manage a group blog: Financial advisor edition

I imagine a group blog run by financial advisors would face several challenges in producing interesting, high quality blog posts on a regular schedule.

Image: HikingArtist.com

These include the following:

  • Coming up with mutually agreeable topics for blog posts
  • Setting a schedule for publishing blog posts
  • Getting posts written, edited, and approved

I have ideas about how to tackle the challenges.

Brainstorm as a group

Need topics that will satisfy your group as a whole? Try brainstorming topics in a meeting with the other blog contributors.

By the way, I’m assuming you need to satisfy the group because you’re blogging with other employees of your firm. If not, agreement may not be necessary, but group discussion is still a spur to creativity.

Create an editorial calendar

It’s easier for your team’s writers to contribute regularly if they have a schedule.

Here’s a sample editorial calendar for a group blog:

MONTHLY EDITORIAL CALENDAR
WEEK NUMBER TOPIC
1 Children
2 Career
3 Retirement
4 Estate planning
5
  • Jan. −Guest blogger re: home decorating on a budget
  • [Feb. − NO 5th week]
  • March−Last-minute tax moves that will save you money on April 15

Notice how subject areas repeat on a regular schedule, making it easy for writers to know when their posts will run. Once they know that, they should be able to calculate dates by which their first drafts are due.

Create a process

You don’t want contributors to turn in their posts at the last minute. This is why you need a well-defined process with due dates. The process might include the following steps.

  1. Submission of first draft for content review and proofreading
  2. Rewriting, if necessary
  3. Compliance review
  4. Rewriting, if necessary
  5. Publication on blog
  6. Monitoring and responding to comments

Other tips for group blogs?

Please share your best tips for managing group blogs. I also welcome your questions.

 

2015 update: In a LinkedIn discussion, Stephanie Sammons of WiredAdvisor mentioned CoSchedule as a useful tool for group blogs.

Guest bloggers: 2011 in review

I’m thankful for the knowledgeable and talented professionals who have contributed guest posts to my blog this year.

Here’s a list of guest posts sorted by topic, including client communications, marketing, social media, and writing.

Client communications

Marketing

Writing

Other financial topics

I also hosted some wonderful guest bloggers last year. See “Guest bloggers: 2010 in review.”

This post was updated on Dec. 28, 2011.

If a “nobody” wrote Jeremy Grantham’s quarterly letter…

Jeremy Grantham of GMO is a thinker whose words command attention. Financial professionals will read his quarterly investment letters regardless of how well they’re written. But if an unknown strategist delivered the same content, she or he would not benefit from the same indulgence. In fact, few people might have advanced beyond the initial paragraph about his busy schedule. This realization prompted me to think about how I’d rewrite “The Shortest Quarterly Letter Ever,” Grantham’s December 2011 missive.

Headings: An easy fix for bullet point overload

The first two pages of Grantham’s four-page letter consists almost solely of bullet points. It isn’t easy for the human brain to process more than three to six bullet points.

If Grantham didn’t have time to do more than write bullet points, he could have asked a colleague to group his bullet points by topic under a heading. For example, he has a number of bullet points addressing the position of the U.S., which could have been grouped under headings such as

  • Challenges faced by the U.S. and the rest of the developed world
  • America’s competitive weaknesses vs. other countries
  • American social weaknesses

My headings may not be perfect, but they offer more direction to the reader who skims the letter. Right now, the only headings seen by the reader are not informative: “Notes to Myself” and “Recommendations.” Based on these headings, I’d zoom right to “Recommendations,” missing the views that underlie Grantham’s recommendations.

Bold type: Another easy aid to reading

Bold type is another way to help readers distinguish what’s more important.

For example, the following is a sentence I might have bolded in Grantham’s letter:

When one of these old fashioned but typical declines occurs, professional investors, conditioned by our more recent ephemeral bear markets, will have a permanent built-in expectation of an imminent recovery that will not come.

However, this sentence is currently buried in a 15-line paragraph. However, I do like that the paragraph starts with a bolded phrase: “No Market for Young Men.” This phrase helps readers grasp the point that Grantham gradually builds toward in his paragraph. The graph that follows is also helpful.

Massive overhaul

If I had my druthers, I’d rewrite this piece into paragraphs. The piece would start with an introductory overview. It would use headings, and possibly subheadings.

Here’s my quick, bullet-pointed introduction to Grantham’s content, with an emphasis on his strongest point.

S&P Headed for a L-O-N-G Correction

The U.S. stock market could be headed for a 14-year correction, if historical averages for corrections following bubbles hold true. Other negatives for the U.S. include

  • Demographics that also plague the rest of the developed world
  • Inadequate savings
  • The weaknesses in our infrastructure, education, and government
  • Social issues, such as greater income inequality

In light of these and other factors, I recommend

  • Avoiding low quality U.S. stocks
  • Tilting toward safety
  • Avoiding duration risk
  • Moving slowly into resources in the ground

If you’re not a “Grantham”

If you write investment commentary–and you’re not a strategist of Grantham’s stature–please keep my suggestions in mind as you draft your quarterly market commentary.

You’ll find links to more investment commentary tips in “Resources for quarterly investment commentary writers.”

Feb. 8, 2018 update: I removed the broken link to Grantham’s commentary, which is no longer available online.

How can I brush up my grammar?

Grammar, punctuation, and word usage questions puzzle many of my readers. If you’d like to brush up on the basics, I’ve got some tips for you.

1.  Buy and read Edit Yourself  by Bruce Ross-Larson.

This slim paperback offers tips in an easy-to-read style in its first 11 chapters. For example, “Long sentences−those of more than, say, twenty words−often are hard to read. Short sentences usually are not.” The second half of the book is an alphabetical, reader-friendly reference.

When you have questions beyond the book’s scope, check out the books listed in “My five favorite reference books for writers” and the online resources I discuss in “Poll: What’s your favorite online resource for grammar, punctuation, and word usage questions?

2. Take GrammarBook.com quizzes.

GrammarBook.com offers interactive quizzes. What I liked about the one quiz I took was that the answers explained the rules clearly. Plus, it taught me some fine points of grammar, so it’s good for advanced students as well as writers who are brushing up.

Some of the GrammarBook quizzes are free. If you like the freebies enough, you can buy an annual subscription to access the rest.

Disclosure: If you click on an Amazon link in this post and then buy something, I will receive a small commission. I provide links to books only when I believe they have value for my readers.

Introducing “Mistake Monday” on the Investment Writing Facebook page

Every writer makes mistakes. The best writers learn from mistakes. In the interest of furthering your learning, I’ve introduced Mistake Monday on the Investment Writing Facebook page. My goal is to share examples of writing mistakes every Monday. I also welcome your contributions.

For Mistake Monday, can you suggest a replacement for "mitigate"? You may not think of "mitigate" as a mistake, but I'd prefer a simpler word.

Why you should visit the Mistake Monday posts

Mistake Monday offers you a chance to test your knowledge of the fine points of writing. I’ll post writing samples, but I won’t correct them. At least not right away. I’d like to give you room for friendly discussions about the mistakes on the page.

Reading the comments on the Mistake Monday conversations will help you to refine your understanding of good writing. I expect to learn things, too.

Please contribute to Mistake Monday

I welcome your posts of writing mistakes on any Monday, but only on Mondays. Please keep the content clean and your comments civil. I look forward to learning from you!

5 tips for picking powerful blog post titles

Strong titles attract readers to your blog posts. On the other hand, weak titles will deter readers from delving into your content.

Photo: ~K~

As Brian Clark of Copyblogger.com says, “On average, 8 out of 10 people will read headline copy, but only 2 out of 10 will read the rest.” Also, titles play a big role in how prominently your posts feature in Internet searches.

Here are some techniques to help you boost your blog’s appeal.

  1. WIIFM
  2. Keywords and powerful words
  3. Controversy
  4. Humor
  5. Research

Tip 1: WIIFM

What’s in it for me?” (WIIFM) tops your readers’ concerns as they scan titles, deciding which blog posts to read. So, emphasize your post’s benefit to readers in your title. For example, use “How to retire at age 55” or “Stress-free retirement” instead of “Retirement planning” or “Using tax-exempt retirement accounts.”

Tip 2: Keywords, powerful words

Keywords are the words and phrases that your most desirable readers use to find you. Insert keywords into your titles.

Other powerful terms include

  • Best
  • Free
  • Secrets
  • Top Tips

I’ve also found that inserting names of famous people or organizations into my titles helps them attract more readers.

Tip 3: Controversy

Stirring up controversy or just asking a question draws readers. One of my most shared posts, ” ‘CFA credential implies a standard of care not always upheld,’ says Forbes opinion piece,” discussed a controversial opinion. Similarly, my “reader challenge” post titles benefit from my readers’ desire to express their opinions.

Tip 4: Humor

Humor pays. For example, dry humor drew me to “The U.S. Downgrade is My Fault,” a post by Rick Ferri on Forbes.com.

Tip 5: Research

Your best titles probably differ from other people’s. This is why I suggest you study what works for you.

You can gauge success informally by noting which posts attract the most visits. Alternatively, you can use free software such as Google Analytics to measure your posts’ appeal, which you can attribute at least partly to your titles.

Great blog posts about titles

How to Write Magnetic Headlines
How to Craft Post Titles That Draw Readers Into Your Blog
How to Choose a Headline Using 3 Little Known Secrets

Your best title tips?

If you have a great tip for boosting title-power, please share it as a comment on this post.

Financial bloggers, your writing skill isn’t everything

Financial professionals who blog often wish they were better writers. Writing skill helps. But it’s not enough to make you stand out among the many financial planners and investment and wealth managers who blog. You also need to be distinctive.

In “Only One Person Could Write That,” novelist Jeff Lindsay reinforces this point. “Good writing…comes from saying what you mean in a way no one else can say it,” he says. It should express your personality.

In my opinion, a strong and distinctive personality is more of an asset than impeccable punctuation and grammar. It makes your writing come alive. It says, to quote Lindsay, “This is me and no one else.”

Readers will forgive some weaknesses in your writing if you provide value in a way that’s unique to you. Of course, if your writing makes it easy for your audience to grasp your message, that’s even better. If you’d like to boost your writing skill, consider taking my blogging class. It’s tailored to the needs of financial planners and investment and wealth managers.

Guest Post: “Doctoring the Books—the Right Way”

Laura Matthews is an insightful and detail-oriented book doctor. I’ve seen her in action in my writing group. I also know one of her satisfied financial advisor clients. I’m delighted that Laura shares her perspective on book doctoring in this guest post.

Doctoring the Books–the Right Way

By Laura Matthews

Laura Matthews

“Book doctor.” Sounds intimidating. Like your worst nightmare English teacher from high school, the one who x’ed out entire paragraphs in red ink and wrote, “This paper is a rudderless boat,” under a large, scrawling “D.”

Been there.* So when I’m working with an author, I try to be as opposite as possible. In the close to 500 books I’ve edited, it’s always been my goal to encourage authors with positive feedback and storytelling savvy that enhances their material and makes it more engaging. The writer is the idea-generator; the book doctor hones that idea to razor sharpness.

A good book doctor, otherwise known as an editor, will find the gems in your work and help you polish them to a shining gleam. No matter where you are in the process—an idea, an outline, a first draft, or a thoroughly crafted manuscript—a book doctor can take you to the next level of fine-tuning and crafting the final product.

Surprisingly, the book doctor doesn’t need to be an expert in your field to be a good match. After all, if you’ve written a book, you’re the expert already. What you need is someone to let you know if your expertise is understandable to the lay person. One of the defining traits of editors is an insatiable desire to know everything. (I get closer every day.) They are curious about all kinds of topics and want to dig deep to understand them. It’s almost better when they don’t know everything about your topic; they can then bring fresh eyes to it and more effectively represent the reader. Some familiarity with the specific vocabulary of your field, though, is helpful.

What do book doctors do?

When you bring your manuscript to a book doctor for evaluation, you’ll probably get one of three recommendations:

  1. If the book is in good shape already, the editor might suggest a copy edit or proofread, to ensure there are no errors in the text itself. This type of edit covers spelling, punctuation, grammar, etc.—the mechanics of the text. If an editor suggests this right off the bat, congratulations! You’ve done an excellent job already of putting the book together.
  2. If the book is basically sound structurally but has phrasing or clarity issues, it may need a deeper line edit to smooth language, organize paragraphs, trim extra words, etc. The editor would strive to retain your voice while still ensuring the writing is clean, succinct, and understandable to the lay person.
  3. If the book has a great core concept but some organizational and structural issues, the editor might suggest a revision, which you could do with the editor’s guidance or the editor could do for you. In this type of edit, the editor connects to your ultimate vision for the project, and then does the heavy lifting for you in crafting the manuscript to your specifications without you having to be a writing expert. That’s the real expertise of the editor—crafting the written word itself.

These different levels of editing would most likely be charged at different rates, depending on the book doctor, their experience, and their availability. Some charge by the hour, others by the word count. But this is not the place to skimp before publishing or shopping your book around—one of the most common complaints today about self-published books, for example, is the carelessness or non-existence of the editing. The reader can spot it instantly. Also, many publishers are now requiring authors to have the editing done before submission. Editing is essential—don’t let your book go out without it.

The editor may have some general knowledge about what will be marketable to your audience, but your expertise will be the final word on that. You know your target market and what they need; the editor will help you say what you want to say to reach the audience you specify.

What to look for in a book doctor

Many people have strong editing skills on the page, but the bigger consideration, to me, is the personalities of the two players. Chat on the phone with the book doctors you’re considering. Do you like them? Does it seem like they like you, and are they excited about the concept of your book? You may not spend any more time with them on the phone because much of the work can be done via email, but that first verbal contact (or face-to-face if possible) is a great way to establish the tone of the working relationship.

I’ve found that the best match of author to editor comes when their communication styles coordinate. Asking something as simple as, “Do you like contact via email or phone call?” can make or break an editing relationship. Most editors these days work in Microsoft Word, using the track edits and comments, so this is another consideration. If you’re comfortable with these features, the flow of editing will be much easier.

Another important quality in an editor is diplomacy. You, as the writer, don’t have to be diplomatic, but you’ll sure notice if your editor isn’t. Editors by definition are professional criticizers, so unless they’ve learned how to give the critique with respect and empathy, it can be rough to work with them. Try to find someone who can say the tough things in a kind way. You could even ask for references to attest to this quality.

Will the book doctor find you an agent?

While it might be tempting to go with a book doctor who claims they can also get your book to market or find a publisher, I’d be wary of this promise. Editing is a particular skill set, in which the editor becomes closely involved with the words on the page at the micro level. This skill involves an eagle eye for flaws and a sharp ear for language, and takes some time to develop and hone.

Most likely, those who have become excellent editors haven’t also developed the equally demanding macro skills of marketing and sales. I do not, myself, offer any publishing services nor have I developed contacts in that direction—I focus on getting the manuscript to the best place possible, so that you, the author, can shop it for agents, find a publisher, or self-publish on your own with confidence.

Go for it!

Writing a book is the hard part. Once you’ve done that, get the right professionals on your team to bring it to industry standard. You’ll need an engaging cover, an attractive and readable layout for the interior pages, and, most importantly (in my opinion!), a strong edit. These are essential for making your book the best it can be. Then, cha-ching!, you can rack up those sales.

*I did, indeed, earn the “rudderless boat” comment on a theme paper in high school. I bear the scars to this day.

Laura Matthews of www.thinkStory.biz has thirty-plus years of working with hundreds of authors from around the globe—yet, she still doesn’t know everything. Let her edit your book so she can get that much closer to omniscience. To see how that’s going, follow her on Twitter at: @thinkStory.